Information For Your Forthcoming Hire
Thank you, on behalf of the Trustees of the Leigh and Bransford Memorial Hall, for choosing our community venue for your forthcoming hire.
We hope that you have a successful event and that both you and your invited guests have an enjoyable time.
In advance of your hire we have put together a short checklist to help make sure that the event goes well and that you have all the essential information you need.
1. GETTING IN
- KEY SAFE
Please text Teresa, our Booking Secretary on 07825 058829 48 hours before your hire asking for the latest key code. She will then text you the 4 digit code. The key that unlocks the main UPVC rosewood double doors (on the extreme left as you approach the building) is kept in the key safe located on the adjacent wall immediately to the right of the doors (next to the electricity box). Pull the flap down to reveal the cylinder code lock. Enter the 4 digit code you have been sent and then using your thumb and fore finger squeeze the two buttons either side of the barrel lock. The key safe door should then pop open. Please keep the key in a safe place at all times during your hire as you will need to replace the key in the wall safe and scramble the lock at the end of your hire.
NB: In the unlikely event that the key is either missing or the safe won’t open, there is a second key safe (with a push button lock) located just under the eaves of the old porch that faces the playing field (the centre of the building next to the small memorial garden). The code for this is 359. Push the keys in sequence and then push down the small chrome lever at the top of the safe and the front part of the safe will come away to reveal the key. This key opens the other main doors to the REAR of the building, which is accessed by a short flight of concrete steps adjacent to the Playgroup Building next door.
- CAR PARKING, OVERFLOW CAR PARK & FIELD ACCESS
You are responsible for ensuring that your guests park considerately as there may be others using the car park at the same time. You should also make them aware that all vehicles are parked at the owners’ risk and the Trustees can accept no liability for damage or theft.
Should you need to use the overflow car park, this is located through the metal gate next to the Recycled Clothes container. The code that opens the gate is 4257.
If you have booked the field and need vehicle access the code for this gate is 1922.
2. INSIDE THE BUILDING
- HEALTH & SAFETY AND FIRE FIGHTING EQUIPMENT
Once inside please familiarise yourself with the layout of the building – especially the fire doors, exit routes and fire extinguishers. You are responsible for the behaviour of your guests and for their health and safety during your hire. We have complied with current legislation regarding the provision of a safe environment with a central fire monitoring system (located in the entrance lobby) and a range of different fire fighting appliances in the event of a fire. The equipment is serviced at least once every year and the building has a current fire safety certificate.
- INTERNAL DECORATION – IMPORTANT!
We are currently REDECORATING THROUGHOUT the building – please DO NOT attach anything to the internal walls with nails, pins, sellotape or blutac. There is a baton just above the windows in the large hall (and on the opposite wall) that you may attach/hang decorations from and you may use pins, sellotape etc on these batons. There is a notice board that you may use in the small hall. A redecoration charge will be levied if, after your hire, newly painted walls show signs of damage caused by directly attaching decorations
If you are hiring both halls then you have access to both sets of toilets, but if you are hiring just the one hall today please ask your guests to use the toilets associated with either the large or the small hall.
You have use of the kitchen and its facilities throughout your hire. An immersion heater that has a boost facility provides hot water – the two illuminated switches to turn on the immersion heater and boost are located on the short internal wall between the white UPVC external door and the double sink. PLEASE REMEMBER TO TURN BOTH SWITCHES OFF BEFORE YOU LEAVE.
There is a fridge, microwave oven, conventional oven, two hot water boilers, two kettles and a selection of crockery in the kitchen, which you are free to use. The kitchen also has the benefit of two serving hatches that open onto the small hall. A new upright fridge freezer is located just outside the kitchen in the short corridor that leads to the bar room. The bar room has hatches that open on to both the large and small hall.
It is important that NO FOOD OR OTHER WASTE is left in the kitchen at the end of your hire. All waste must be bagged and put in either (or both) of the two large waste skips outside. These are located at the end of the building against the external wall to the left of the main entrance doors. You must also make sure that the skip lids are properly closed.
Please note: If you are unable to completely close the lids then you must take the additional bagged waste away. Any rubbish (bagged or unbagged) left outside the skips will incur an additional removal charge of £20.
At one end of the small hall is the furniture store – it contains an assortment of tables and chairs that you are free to use BUT PLEASE NOTE – the small square black tables are for the use of Bridge Club, which meets weekly. These tables are not to be used.
The halls are heated with a warm air source heating system by means of wall-mounted fans. The controls are simple and a short notice may be found by each fan explaining what to do if the room needs additional heat. AFTER YOUR HIRE IF YOU HAVE CHANGED THE THERMOSTAT SETTINGS PLEASE RETURN THEM TO THEIR ORIGINAL POSITION (17 degrees)
3. AT THE END OF YOUR HIRE
- CLEAR AWAY & CLEAN UP
At the end of your hire it is your responsibility to clean through and clear away. There is a selection of cleaning equipment/materials in the cupboard opposite the kitchen door in the foyer that is available for you to use. Please note: If you have paid for cleaning this covers ONLY the cost of a thorough disinfect clean in the kitchen and toilets and mopping the floors throughout – you must still work through the checklist and sign off the different sections as appropriate.
You will find a clear away and clean up checklist below. Please print this off and work through it as you clear away and clean up. We ask you to complete each section of the form as you go, confirming that everything is properly left for the next hirer. You must sign and date the checklist when your clear away and clean up is completed.
We check the hall after your hire and you may be charged an additional fee if the clear away and clean up operation isn’t properly completed. The completed form will be collected by a Trustee after you leave.
Finally, please make sure that the water heaters and all the lights (inside and out) are turned off – especially in the toilets – and that the room heater settings are returned to their original position (17 degrees) if you have changed them. On leaving the building make sure the external doors are locked using the same key that you used to access the building and return the key to the appropriate key safe.
NOTE: If you are leaving in the dark there is a push button time delay switch for the car park light. This is located in the main entrance hall, on the wall next to the double doors.
Jon Gamble, Chair of Trustees